Executive Personal Assistant

Reporting to: Mark Gorton, Managing Director

Location: Taunton, Somerset

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Background of SW Bariatric Surgery Group

SW Bariatric Surgery Group, a trading subsidiary of SW Healthcare Partnership Ltd, was established in 2005 and provides bariatric (weight loss) surgery services to both private and NHS patients. We are independent of, but have offices at Nuffield Health Hospital in Taunton and currently have surgery centres in Taunton, Bournemouth, Plymouth, Truro, Bath and London with expansion plans in other centres throughout the South and South-West. In 2009/10 we undertook approximately 250 primary operations plus additional revision and repair procedures.

Our multidisciplinary team comprises surgeons, anaesthetists, dietitians, physicians, clinical nurse specialists and psychologists. In addition, the team is supported by management, marketing and field patient-liaison personnel. For more information about our obesity surgery services, please view our website at www.swbariatric.org.

We are an accredited International Centre of Excellence in Bariatric Surgery and are very proud of our exceptional patient outcomes. Considerable effort is made to maintain ongoing outcomes data and to utilise this in reports, publications in peer-review journals and at international bariatric conferences.

In addition to bariatric surgery, SW Healthcare Partnership provides specialist medical weight management programmes, primarily for NHS patients.

Description of The Post

Provides personal assistance to the Company Directors, Managing Director and fulfils selected senior administrative functions of the company as it develops.

PA to Richard Welbourn

• Meet with RW regularly to review diary arrangements and provide timely reminders of forthcoming commitments
• Manage diary and appointments for both NHS and private work
• Assist in preparation of materials for presentations and ensure meeting information is received from meeting organiser and filed appropriately
• Arrange travel and accommodation requirements and provide RW with folder of relevant travel and meeting information
• Check emails and mail to filter important items for immediate attention
• Provide point of contact for people who wish to contact RW
• Respond to emails, mail and phone calls in discussion with RW
• Manage filing of research activities and all other materials
• Ensure leave arrangements are in place and liaise with colleagues and other departments as required
• Manage expense claims and follow up of outstanding payments
• Liaise with other private and NHS staff to ensure clear communications and ease of working arrangements
• Make arrangements for car servicing and reasonable other activities to ensure smooth running of professional duties

PA to Mark Gorton and Janet Edmond

• Central contact for diary co-ordination and appointment bookings
• Focus point for external contacts
• Assistance with preparation of documentation for corporate customers

Corporate Functions

• Maintain personnel files and regular update information such as practicing privileges, CRBs etc
• Manage annual leave, study leave and sick leave registers
• Liaise with external services such as lawyers, accountants etc
• Undertaking researching to aid business expansion
• Manage office facilities, supplies and services
• Prepare company policy manuals and keep them updated
• Assist with CQC registration and updating
• Organise company events
• Ensure circulation of materials among company directors
• Manage secure filing of corporate information
• Assist with recruitment of new staff and their induction programmes

Experience and Qualifications

• Essential
  • Previous experience in the production of management accounts/bookeeping
  • Experience in using a PAS booking and scheduling system
  • Good general level of education including GCSE English & Maths
  • A calm, caring and empathic attitude towards patients, relatives & colleagues
  • An ability to communicate effectively with people at all levels, with a commitment to collaborative working
  • Excellent telephone and communication skills

• Excellent
  • Qualified to AAT Intermediate level with a desire to progress
  • Knowledge of Sage accounting systems
  • Previous experience working in either accounts payable, receivable or credit control
  • Technical competence and IT fluency with IT systems

Applications

Potential applicants are invited to submit questions by email to the Mark Gorton or arrange for a preliminary telephone discussion. Applications should be made by letter and submitted together with a current curriculum vitae. The closing date for applications is 12th November 2010. Short listed candidates will be interviewed in Taunton, with a view to appointment immediately.

Please send postal applications to:

Mr Mark Gorton
SW Healthcare Partnership Ltd
c/o Nuffield Health Hospital
Staplegrove Elm
Taunton
Somerset TA2 2AN
Tel: 0845 603 1643